Bristol Fashion Ladies’ Barbershop Club (BFLBC) is committed to protecting your privacy and maintaining the security of any personal information received from you. We strictly adhere to the requirements of data protection legislation (GDPR) in the UK in the use, storage and disclosure of information which you have given us and which we collect about you.
Why does BFLBC need your data?
BFLBC needs to gather and use certain information about individuals in order to operate and let members know about things like events, payments and general information about the Club and Chorus.
What data does BFLBC collect from members?
BFLBC collects some of the following types of data from members. BFLBC does not collect all of this data on all members, only the data if it is needed.:
- Name
- Email address
- Postal address
- Phone number
- Photo/video footage
- Subscriptions payments
- Gift Aid declarations
- Bank details
- Age/Date of birth
- Criminal records check
Every two years BFLBC checks what data is holds on members and removes it if it is no longer needed. If you leave the Club, BFLBC will make sure it stops using and/or deletes any data it does not need to keep, unless you give your consent for your contact details to be retained so that you can continue to be informed about Club activities and events.
What does BFLBC use it for?
Any of the information listed above might be needed to manage your membership with BFLBC and to organise and run its activities – this can include photo/video footage under legitimate interest. BFLBC will not this data for anything else unless it has your active consent for that additional use.
When photos/video footage are to be used under legitimate interest, BFLBC will undertake to:
- Inform members when photos/videos are being taken
- Minimise the risk of someone being identified when used publicly
- Store the photos/videos anonymously and avoid saving files using members’ names whenever possible. Photos/videos will not be linked to any other data BFLBC might have on the individual
- Store everything safely and securely
What data does BF collect when you browse our website?
When you browse our website, we process data about your use of the website. This may include your approximate geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your website visits. This data is non-personally identifiable and so you are anonymous to us. The legal basis for processing this data is our legitimate interests, namely monitoring, analysing and improving our website usage and the services we provide. This data is stored in our Analytics service, Google Analytics, for an indefinite period of time, or until we decide we no longer need it for the purposes outlined above.
You can prevent your data from being used by Google Analytics by installing the Google Analytics opt-out browser add-on.
Does BFLBC share your data with anyone else?
- BFLBC will never give your data to third parties for that third party to use, apart from submitting your details to LABBS for their membership records.
- BFLBC is legally required to submit certain of your details (name, address and postcode) to HMRC in order for them to process our claim for Gift Aid.
- BFLBC will sometimes use third party services (e.g. Dropbox) to store or process your data. BFLBC will always make sure that any third parties are reputable and secure and that your data is kept safe.
- Member’s contact details are available on the Members’ pages of the Club website. These are for members’ use only and must not be shared with anyone outside the Club.
What can you ask BFLBC to do?
At any time you can ask to view, update or correct any data BFLBC hold on you. You can also ask that BFLBC stops using your data or that BFLBC erases it. To request any of these, please contact the Membership Secretary. Any request will be dealt with within one month.
What data does BFLBC collect when you purchase tickets for events through the website?
Personal data entered on the ticket payment page will be stored securely and deleted within 7 days of the event for which the tickets have been purchased. Credit card details are encrypted and not available to BFLBC. If you have ticked the box marked ‘Save payment information to my account for future purchases’, this will only be valid for future purchases of tickets for the same event.
Cookies
We use cookies on our website. A cookie is a small text file placed on your device when you browse a website. Cookies allow us to distinguish you from other visitors to the website, helping us to provide you with a good user experience and allowing us to improve the site.
You can choose to disallow cookies by changing your browser settings. However, by doing so, you may hinder your user experience on this and other websites. You can read more about cookies and how to disallow them at http://www.allaboutcookies.org/.
Here are the cookies we use on our site:
Necessary cookies
These cookies help make our website usable by enabling basic functions like page navigation and access to pages which require visitors to create an account and login. The website cannot function properly without these cookies.
| Cookie Name | Set by | Expiry | Purpose |
|---|---|---|---|
| wordpress_ | bristol-fashion.org.uk | 2 days | Used to save login information if you have a Bristol Fashion account |
| wordpress_logged_in | bristol-fashion.org.uk | 2 days | Used to save login information if you have a Bristol Fashion account |
| cookieconsent_dismissed | bristol-fashion.org.uk | 1 year | Used to help us remember that you have seen the cookie message |
Analytics cookies
We use Google Analytics to help us understand how you interact with our website by collecting and reporting information anonymously. You can find more information about Google Analytics cookies and privacy here.
| Cookie Name | Set by | Expiry | Purpose |
|---|---|---|---|
| _ga | bristol-fashion.org.uk | 2 years | Registers a unique ID that is used to generate statistical data on how the visitor uses the website. |
| _gid | bristol-fashion.org.uk | 24 hours | Used to distinguish visitors. |
| _gat | bristol-fashion.org.uk | Session | Used by Google Analytics to throttle request rate. |
Third party websites
We may include links to third party websites that are controlled and maintained by others. It is your responsibility to review the privacy and cookie policies of these sites. We are not responsible for the policies and practices of third party sites.
More information
You can find more information about UK data protection legislation at the Information Commissioner’s website.