Privacy & cookies policy

Bristol Fashion Ladies’ Barbershop Club (BFLBC) is committed to protecting your privacy and maintaining the security of any personal information received from you. We strictly adhere to the requirements of data protection legislation (GDPR) in the UK in the use, storage and disclosure of information which you have given us and which we collect about you.

Why does BFLBC need your data?

BFLBC needs to gather and use certain information about individuals in order to operate and let members know about things like events, payments and general information about the Club and Chorus.

What data does BFLBC collect from members?

BFLBC collects some of the following types of data from members.  BFLBC does not collect all of this data on all members, only the data if it is needed.:

  • Name
  • Email address
  • Postal address
  • Phone number
  • Photo/video footage
  • Subscriptions payments
  • Gift Aid declarations
  • Bank details
  • Age/Date of birth
  • Criminal records check

Every two years BFLBC checks what data is holds on members and removes it if it is no longer needed.  If you leave the Club, BFLBC will make sure it stops using and/or deletes any data it does not need to keep, unless you give your consent for your contact details to be retained so that you can continue to be informed about Club activities and events.

What does BFLBC use it for?

Any of the information listed above might be needed to manage your membership with BFLBC and to organise and run its activities – this can include photo/video footage under legitimate interest.  BFLBC will not this data for anything else unless it has your active consent for that additional use.

When photos/video footage are to be used under legitimate interest, BFLBC will undertake  to:

  • Inform members when photos/videos are being taken
  • Minimise the risk of someone being identified when used publicly
  • Store the photos/videos anonymously and avoid saving files using members’ names whenever possible.  Photos/videos will not be linked to any other data BFLBC might have on the individual
  • Store everything safely and securely

Does BFLBC share your data with anyone else?

  • BFLBC will never give your data to third parties for that third party to use
  • BFLBC will sometimes use third party services (e.g. Dropbox) to store or process your data.  BFLBC will always make sure that any third parties are reputable and secure and that your data is kept safe
  • Member’s contact details are available on the Members’ pages of the Club website.  These are for members’ use only and must not be shared with anyone outside the Club

What can you ask BFLBC to do?

At any time you can ask to view, update or correct any data BFLBC hold on you.  You can also ask that BFLBC stops using your data or that BFLBC erases it.  To request any of these, please contact the Membership Secretary.  Any request will be dealt with within one month.



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More information
You can find more information about UK data protection legislation at the Information Commissioner’s website.